Supplier Management Software

Yes. Daftra enables you to add an opening balance in each supplier’s account, generate a detailed statement, and get a clear overview of all transactions and the available balance with that supplier.

Absolutely. You can issue purchase invoices directly from the supplier’s profile. Each invoice can be linked to that supplier, and you can record quantities received and payments—either online or offline. Daftra then tracks complete and unpaid statuses automatically.

Yes. Daftra offers comprehensive reporting tools that let you track purchases, supplier lists, balances, purchase orders, payment statuses, and even staff activity per supplier. It also provides overviews of delivered vs. undelivered purchases and paid vs. unpaid invoices.

You can add a new supplier in Daftra with a few simple steps. From the main menu, click Purchases, then select Suppliers, and click the Add New Supplier button. Enter the supplier's details, such as name, contact information, and address, then click Save. The supplier appears immediately in the supplier list and becomes available for selection when creating purchase invoices and purchase orders.

Yes, you can track each supplier's balance in real time within Daftra. The supplier's balance is updated automatically with every purchase or payment linked to them, and you can view the total amount owed, amounts paid, and the remaining balance directly from the supplier's profile page. All purchase invoices and payment orders are reflected in the supplier's balance automatically, with no manual entry required.

Yes, Daftra lets you generate a detailed statement of account for each supplier, covering all financial transactions with them over a specified period, including purchase invoices, payments, and any other related transactions. The statement of account can be exported as PDF or Excel and shared with the supplier directly.

Yes, you can record all supplier payments in Daftra and track them fully. You can record a full or partial payment for each purchase invoice, and specify the payment method and the bank account used. The supplier's balance updates immediately when any payment is recorded, and you can review the full payment history for each supplier at any time.

Yes, suppliers are linked to purchase invoices automatically in Daftra. When creating a purchase invoice, you select the supplier from a list, and the invoice is linked to them directly — meaning all of their invoices are grouped together in their profile and accessible from their profile page.

Yes, you can see the status of all of each supplier's invoices in Daftra instantly. Each purchase invoice shows its status as either Paid, Unpaid, or Partially Paid, and you can filter a supplier's invoices by status to quickly find outstanding invoices. The total amount of outstanding invoices is also reflected directly in the supplier's balance.

Yes, Daftra supports importing a supplier list from an Excel file, saving you time when migrating to the system or when you need to add a large number of suppliers at once. You can download the ready-made template from the system, fill it in with the suppliers' details, then upload it to import all the records automatically.

Daftra lets you edit each supplier's data individually from their profile page. As for bulk editing a large number of suppliers at once, this can be done by exporting the supplier list to Excel, making the required changes, then re-importing it and enabling the "Update existing data" option, which lets you efficiently update a large number of suppliers' data.